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Legal · AI Ethics

AI Ethics Principles & Guidelines

How Welocity designs, tests and governs AI in hiring: principles, safeguards and oversight.

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Our Commitment to Ethical AICore AI Ethical PrinciplesBias Prevention and Mitigation FrameworkCompliance with Legal StandardsAI Model Development ProcessSpecific AI Technologies and Their Ethical SafeguardsCandidate Rights and ProtectionsGovernance and OversightMeasurement and ReportingCommitment to Continuous ImprovementContact and FeedbackReferences and Standards

Version: 2.0 Effective: June 2026 Classification: Public

Supersedes: Version 1.0 • Entity: NetConnect Private Limited, operating as Welocity™ (CIN U32202KA1997PTC021881), Bangalore, India

Our Commitment to Ethical AI

At Welocity.ai, we recognize the profound impact that AI-assisted recruitment technology has on individuals' careers, organizations' success, and society's progress toward equitable employment. This responsibility guides how we design, develop, deploy, and continuously improve our AI-assisted interview and hiring platform.

These principles reflect our commitment to responsible AI. They are living guidelines that evolve with technological advancement, regulatory change, and societal expectations. We engage with customers, candidates, ethicists, legal experts, industrial-organizational (IO) psychologists, and the wider community to maintain high ethical standards.

Core AI Ethical Principles

1. Human-Centered Design

We augment human decision-making and protect human dignity.

  • Our AI systems are designed to support, not replace, human judgment in hiring decisions.

  • We maintain meaningful human oversight at every critical decision point.

  • We treat candidates with respect through transparent, accessible interview experiences.

  • We give recruiters useful insights while preserving their ultimate decision-making authority.

2. Fairness and Non-Discrimination

We work to prevent unlawful bias and to support diversity and equal opportunity.

  • We apply bias-detection and mitigation techniques across the AI lifecycle.

  • We design and test our models to avoid producing unlawful discrimination based on protected characteristics such as race, color, gender, age, disability, religion, sexual orientation, or other status protected by applicable law.

  • We regularly test for adverse impact across demographic groups and act on what those tests show.

  • We design our assessments to support equal opportunity in employment.

3. Transparency and Explainability

We help candidates and customers understand how our AI is used.

  • We clearly disclose when and how AI is used in the assessment process.

  • We provide results that recruiters can understand and reasonably act upon.

  • We give candidates accessible information about the assessment process and the criteria assessed.

  • We maintain documentation of our AI models, their intended purpose, and their decision logic.

4. Privacy and Data Protection

We safeguard personal data and apply privacy-by-design.

  • We apply privacy-by-design and data-minimization principles in our AI systems.

  • We collect only the data necessary for legitimate, job-related assessment.

  • We provide clear consent mechanisms and support data-subject rights.

  • We apply appropriate security to sensitive data, including any audio or video recordings and, where processed, special-category or biometric data.

  • We design our practices to align with applicable data-protection laws, including the GDPR, the UK GDPR, and India's Digital Personal Data Protection Act, 2023, and, where relevant to our operations, laws such as the California CCPA/CPRA and the Illinois BIPA.

5. Accountability and Governance

We take responsibility for the impact of our AI systems.

  • We maintain clear governance structures for AI development and deployment.

  • We define accountability for AI-related decisions.

  • We provide channels for feedback, concerns, and redress.

  • We conduct periodic ethical reviews of our AI practices.

6. Scientific Validity and Reliability

We keep our assessments scientifically grounded.

  • We base our algorithms on established industrial-organizational psychology principles.

  • We validate our assessments against relevant, job-related performance criteria.

  • We test for reliability and consistency in our measurements.

  • We work with IO psychologists and data scientists to maintain scientific rigor.

Bias Prevention and Mitigation Framework

We apply a multi-layered approach across the AI lifecycle:

Pre-Development Analysis

  • Diverse and representative training-data collection.

  • Stakeholder consultation including diverse perspectives.

  • Ethical and impact assessment for new AI features.

During Development

  • Algorithmic fairness constraints incorporated into model training.

  • Regular bias testing across protected characteristics.

  • Feature selection that excludes bias-inducing variables.

  • Cross-functional review by diverse teams.

Pre-Deployment Testing

  • Comprehensive adverse-impact analysis.

  • Validation aligned with the EEOC Uniform Guidelines, where US roles are in scope.

  • Third-party audits where applicable.

  • Pilot testing with diverse candidate populations.

Post-Deployment Monitoring

  • Continuous monitoring of model performance across demographics.

  • Regular fairness audits and reporting.

  • Feedback loops for improvement.

  • Rapid-response protocols for identified issues.

Compliance with Legal Standards

We design our practices to align with, and where applicable comply with:

  • The EU AI Act: recruitment and candidate-evaluation systems are classified as high-risk under Annex III. We work to meet the corresponding obligations (risk management, data governance, transparency, human oversight, record-keeping, and accuracy/robustness), and we do not deploy practices the Act prohibits, including emotion recognition in the employment context and untargeted facial-image scraping.

  • The GDPR and UK GDPR, and India's Digital Personal Data Protection Act, 2023.

  • The EEOC Uniform Guidelines on Employee Selection Procedures (1978), where US roles are in scope.

  • State and local automated-employment-decision laws, such as NYC Local Law 144, where applicable.

  • International standards including ISO/IEC 23053:2022 and ISO/IEC 23894:2023.

AI Model Development Process

Phase 1: Job Analysis and Design

  • Comprehensive job analysis to identify relevant competencies.

  • Define clear, measurable performance indicators.

  • Design structured interview questions based on IO psychology research.

  • Establish validation criteria for model success.

Phase 2: Data Collection and Preparation

  • Collect diverse, representative training data.

  • Implement data-quality controls.

  • Apply privacy-preserving techniques.

  • Create balanced datasets across demographic groups.

Phase 3: Model Development

  • Train models using current natural-language-processing techniques on interview audio and transcripts.

  • Focus on job-relevant features (e.g., communication content) rather than appearance.

  • Incorporate fairness constraints during training.

  • Favor explainable model architectures.

Phase 4: Bias Testing and Mitigation

  • Conduct bias audits.

  • Analyze adverse impact across protected groups.

  • Remove or adjust bias-inducing features.

  • Re-train models with fairness optimization and validate improvements.

Phase 5: Validation and Deployment

  • Validate predictive validity against job-related performance.

  • Test reliability across different contexts.

  • Conduct final fairness assessments.

  • Deploy with monitoring systems in place.

Phase 6: Continuous Improvement

  • Monitor real-world performance.

  • Collect feedback from users and candidates.

  • Re-train periodically with new data.

  • Conduct periodic third-party audits and update models as job requirements change.

Specific AI Technologies and Their Ethical Safeguards

Natural Language Processing (NLP)

  • What we analyze: the content, structure, and relevance of responses.

  • What we avoid: penalizing accent, dialect, or speech patterns that may correlate with protected characteristics.

  • Safeguards: dialect-neutral processing and review for language bias.

Audio and Transcript Analysis

  • What we analyze: the audio and transcript of the interview: language fluency, relevance and coherence of responses, technical accuracy where applicable, and communication clarity.

  • What we avoid: penalizing accent, dialect, or speech patterns that may correlate with protected characteristics.

  • Safeguards: dialect-neutral processing and review for language bias.

Video Recording (not analyzed by AI)

  • What we do: we capture and store the interview video so that human reviewers (Welocity recruiters and authorized client recipients) can view it as part of their own evaluation.

  • What we do not do: we do not apply computer-vision analysis to the video. We do not perform emotion recognition or affective-state inference in the employment context (a practice prohibited under the EU AI Act), nor facial-recognition identification or biometric categorization for assessment purposes.

  • Safeguards: the video informs human judgment only; AI evaluation is based on audio and transcript, not visual content.

Behavioral Assessment

  • What we measure: job-relevant competencies and skills.

  • What we avoid: personality inferences unrelated to job performance.

  • Safeguards: competency-based frameworks validated against job outcomes.

Candidate Rights and Protections

We support the following candidate rights:

  • Information about AI use in their assessment.

  • Understanding of the assessment criteria and process.

  • Reasonable accommodation for disabilities or special needs.

  • Access to their personal data and assessment results, where legally required.

  • Correction of inaccurate personal information.

  • Human review of AI-based decisions, where applicable.

  • The ability to opt out of certain AI processing, subject to employer policies and applicable law.

  • The ability to file complaints about AI assessment practices.

Governance and Oversight

AI Ethics Committee

  • Periodic reviews (at least quarterly) of AI practices and outcomes.

  • Investigation of ethical concerns.

  • Guidance on emerging ethical challenges.

  • Stakeholder engagement and consultation.

Representative Composition (by role)

  • Chief AI Officer

  • Head of Engineering / Data Science

  • Industrial-Organizational Psychologist(s)

  • Legal & Compliance

  • Diversity, Equity & Inclusion representative(s)

  • External ethics advisor(s)

Continuous Education

  • Regular AI-ethics training for relevant team members.

  • Participation in industry forums and standards bodies.

  • Collaboration with academic researchers.

  • Engagement with regulatory bodies.

Measurement and Reporting

Key Metrics We Track

Fairness Metrics

  • Demographic parity across groups.

  • Equalized odds and equal opportunity.

  • Adverse-impact ratios.

Performance Metrics

  • Predictive-validity coefficients.

  • False positive / negative rates by group.

  • Model accuracy and reliability.

Transparency Metrics

  • Explainability scores.

  • User-understanding assessments.

  • Candidate-satisfaction ratings.

Regular Reporting

  • Annual AI Ethics Report (public).

  • Quarterly internal ethics reviews.

  • Customer-specific bias-audit reports, on request.

  • Regulatory compliance documentation.

Commitment to Continuous Improvement

Ethical AI is an ongoing journey, not a destination. We commit to:

  • Staying current with evolving ethical standards and best practices.

  • Listening actively to feedback from all stakeholders.

  • Investing in bias-mitigation research and development.

  • Collaborating openly with the broader AI-ethics community.

  • Adapting to new challenges and opportunities.

  • Leading responsibly within the recruitment-technology industry.

Contact and Feedback

We welcome dialogue about our AI-ethics practices:

Email: ethics@welocity.ai

Website: https://welocity.ai/ai-ethics

Ethics Hotline (anonymous): https://welocity.ai/ethics-concerns

Data protection: privacy@welocity.ai

Data Protection Officer: dpo@welocity.ai

EU Representative (GDPR Article 27): an EU-based representative is being appointed as the contact point for individuals in the European Economic Area and supervisory authorities; current details are published at www.welocity.ai/legal.

Registered entity: NetConnect Private Limited, operating as Welocity™. CIN U32202KA1997PTC021881. Registered office: WeWork Salarpuria Symbiosis, Bannerghatta Main Road, Arekere, Bengaluru, Karnataka 560076, India.

References and Standards

Our AI-ethics framework is informed by:

  • IEEE Standards for Ethical AI (P7000 series).

  • ISO/IEC 23053:2022, Framework for AI systems using machine learning.

  • ISO/IEC 23894:2023, AI risk management.

  • Partnership on AI, Tenets and best practices.

  • OECD AI Principles (2019).

  • EU Ethics Guidelines for Trustworthy AI.

  • Asilomar AI Principles.

  • Montreal Declaration for Responsible AI.

  • ACM Code of Ethics and Professional Conduct.

Last Updated: June 2026 • Next Review: Quarterly • Classification: Public

© 2026 NetConnect Private Limited. All rights reserved.

Questions about this document? Write to privacy@welocity.ai or dpo@welocity.ai. Other policies: Email Policy · DPA · Cookies Policy · Privacy Policy · Terms of Service.
Home›Legal›Email Policy
Legal · Email Policy

Email Disclaimer & Communications Privacy Policy

Confidentiality, data protection and monitoring terms for email sent from Welocity.

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Effective Date: 08/06/20261. Confidentiality Notice2. GDPR & Data Protection Compliance3. Security, Malware, and Liabilities4. Monitoring of Emails

Effective Date: 08/06/2026

1. Confidentiality Notice

All email communications originating from Welocity or NetConnect Private Limited, including any attachments, are confidential and may be legally privileged. They are intended solely for the use of the individual or entity to whom they are addressed. If you receive an email from us in error, you are strictly prohibited from disclosing, copying, distributing, or taking any action in reliance on its contents. Please notify the sender immediately by reply email and permanently delete the message and any attachments from your system.

2. GDPR & Data Protection Compliance

In accordance with the General Data Protection Regulation (GDPR), NetConnect Private Limited acts as a Data Controller for the personal data processed within our email communications.

  • Legal Basis for Processing: We process email data (including names, email addresses, job titles, and communication history) based on Performance of a Contract (to fulfill business agreements), Legal Obligation (regulatory record-keeping), or our Legitimate Interests (routine business correspondence and client relationship management).

  • Data Retention: Emails and the personal data contained within them are retained only for as well as necessary to fulfill the purposes for which they were collected, or as required by applicable financial, legal, or statutory retention periods.

  • Your Rights: Under the GDPR, you have the right to request access to, rectification of, or erasure of your personal data processed via our email systems. You also hold the right to restrict or object to processing. To exercise these rights, please contact our Data Protection team at dpo@welocity.ai.

3. Security, Malware, and Liabilities

While NetConnect Private Limited implements robust security measures, including malware and virus scanning, to protect our communication infrastructure, email transmission over the internet cannot be guaranteed to be secure or error-free.

We do not accept liability for any damage, data corruption, or loss caused by software viruses or malicious code transmitted via email. Recipients are advised to conduct their own independent virus and malware checks before opening any attachments.

4. Monitoring of Emails

Please be aware that to ensure operational efficiency, regulatory compliance, and system security, incoming and outgoing email traffic via NetConnect Private Limited and Welocity servers may be monitored, intercepted, or reviewed by authorized internal personnel.

Questions about this document? Write to privacy@welocity.ai or dpo@welocity.ai. Other policies: AI Ethics · DPA · Cookies Policy · Privacy Policy · Terms of Service.
Home›Legal›DPA
Legal · DPA

Data Processing Agreement

Controller and processor terms governing personal data processed through the Welocity platform.

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INTRODUCTIONARTICLE 1: DEFINITIONS AND INTERPRETATIONARTICLE 2: SCOPE AND PURPOSE OF PROCESSINGArticle 3: Roles of the Parties; Platform Operations and…Article 4: Obligations of the PartiesArticle 5: Sub-processorsArticle 6: Security MeasuresArticle 7: Data Subject RightsArticle 8: Security IncidentsArticle 9: Liability and IndemnificationArticle 10: Audit and ComplianceArticle 11: Data Retention and DeletionArticle 12: Cross-Border TransfersArticle 13: General ProvisionsArticle 14: Contact InformationACCEPTANCE OF TERMSSchedule A: Technical and Organizational MeasuresSchedule B: Data Processing DetailsSchedule C: Sub-processorsAnnex 1: Processor Annex (Article 28 GDPR)

AI-Powered Recruitment Platform Services

Effective Date: November 2, 2025
NetConnect Private Limited

Operating as Welocity™CIN: U32202KA1997PTC021881

INTRODUCTION

This Data Protection Agreement ("Agreement") forms an integral part of, and is incorporated into, the Welocity Terms of Service (the "Principal Agreement") and governs the Processing of Personal Data by NetConnect Private Limited, operating as Welocity™ ("Welocity", "we", "us", "our") in connection with the Services, in its dealings with any entity that accesses or uses the Welocity platform ("Client", "Customer", "you", "your").

Roles: read this first. Welocity is the controller of candidate Personal Data Processed within the platform, however a candidate enters it (direct application, Welocity sourcing, or Client self-service upload). Welocity determines the purposes and means of that Processing, including sourcing, profile creation, AI-assisted interviews through Octo, assessment, talent pooling, and matching. When Welocity discloses a candidate to a Client, the Client receives that data as a separate, independent controller and is responsible for its own subsequent Processing. Welocity and Clients are therefore independent controllers, not joint controllers. The controller-to-controller terms in Articles 1–4 and 6–14 govern this default relationship. Welocity acts as a processor only in the limited circumstances described in the Processor Annex (Annex 1): namely, where a Client instructs Welocity to screen the Client's own applicants against the Client's own criteria. In that case, the Article 28 processor terms in Annex 1 apply to that Processing.

By accessing or using the platform, the Client agrees to this Agreement, which is binding for the purposes of the GDPR and equivalent Data Protection Laws. It applies to all Customers upon use of the platform; the parties may also execute a countersigned copy on request. In the event of conflict between this Agreement and the Principal Agreement on data-protection matters, this Agreement prevails.

ARTICLE 1: DEFINITIONS AND INTERPRETATION

1.1 Definitions

"Applicable Law" means any law, statute, regulation, rule, order, decree, judgment, or other legally binding requirement in the relevant jurisdiction.

"Data Protection Laws" means all applicable laws and regulations relating to privacy, data protection, and data security, including, where applicable, the EU General Data Protection Regulation (Regulation (EU) 2016/679, "GDPR"), the UK GDPR and the UK Data Protection Act 2018, India's Digital Personal Data Protection Act, 2023, and any other applicable laws, in each case as amended or replaced from time to time.

"Data Subject" means an identified or identifiable natural person to whom Personal Data relates, including job candidates, employees, contractors, and authorized users.

"Personal Data" means any information relating to an identified or identifiable natural person.

"Platform" means the Welocity AI-assisted recruitment platform, including all associated services, features, and functionalities.

"Platform Data" means aggregated, anonymized, or de-identified data derived from Processing activities that cannot be attributed to any specific Data Subject or Controller.

"Processing" means any operation or set of operations performed on Personal Data, whether or not by automated means.

"Security Incident" means any confirmed accidental or unlawful destruction, loss, alteration, or unauthorized disclosure of, or access to, Personal Data that materially compromises the confidentiality, integrity, or availability of the Controller's Personal Data.

"Services" means the AI-assisted recruitment and talent-assessment services provided through the Platform.

"Standard Contractual Clauses" or "SCCs" means the standard contractual clauses for the transfer of personal data to third countries adopted by the European Commission (Implementing Decision (EU) 2021/914), and any applicable UK International Data Transfer Addendum and Swiss amendments, in the module appropriate to the relationship (controller-to-controller or controller-to-processor).

"Sub-processor" means any third party engaged by Welocity to Process Personal Data in connection with the Services.

1.2 Interpretation
  1. references to statutory provisions include amendments and re-enactments;

  2. headings are for convenience only;

  3. "including" means "including without limitation";

  4. references to the singular include the plural and vice versa; and

  5. in case of conflict between this Agreement and the Principal Agreement on data-processing matters, this Agreement prevails.

ARTICLE 2: SCOPE AND PURPOSE OF PROCESSING

2.1 Subject Matter and Duration

The subject matter of Processing under this Agreement is the provision of AI-assisted recruitment services through the Platform, including automated candidate assessment, interview analysis, skills evaluation, talent matching, and duplicate detection. Processing continues for as long as the Controller uses the Services, subject to the retention and deletion terms of Article 11.

2.2 Nature and Purpose

The nature of Processing includes:

(a) collection via API integration and web interfaces;

(b) storage in encrypted cloud infrastructure;

(c) analysis using proprietary machine learning algorithms;

(d) duplicate detection within job requisitions;

(e) transmission to authorized recipients;

(f) retention for platform optimization , subject to explicit, freely-given and documented Data Subject consent obtained via the Platform, for cross-client talent pool management;

(g) Client access and use for a maximum of sixty (60) days for a specific job (the "Client Use Window"); and
(h) deletion upon Controller instruction or at the end of the applicable retention period .

The purpose is to provide the recruitment Services and to maintain and improve Platform capabilities in accordance with Data Protection Laws.

2.3 Categories of Data Subjects
  1. Job candidates and applicants

  2. Current employees subject to internal mobility

  3. Contractors and temporary workers

  4. Authorized users (recruiters, hiring managers)

  5. Reference providers

2.4 Categories of Personal Data

Identification Data: name, email, phone, address.

Professional Data: CV/resume, work history, education, certifications, skills.

Assessment Data: interview recordings, responses, evaluation scores.

Technical Data: IP addresses, device identifiers, browser information.

Special Categories: processed only where a lawful condition under Article 9 GDPR (or equivalent) applies, such as the Data Subject's explicit consent. Welocity does not use the Platform to infer special-category data, and does not perform emotion recognition in the employment context

Article 3: Roles of the Parties; Platform Operations and Proprietary Rights

3.1 Roles of the Parties
  1. Welocity as controller (default). Welocity is the controller of candidate Personal Data Processed within the platform, however the candidate entered it: by direct application, by Welocity sourcing, or by Client self-service upload. Welocity determines the purposes and means of that Processing (sourcing, profile creation, Octo interviews, AI assessment, talent pooling, matching, and the candidate's use of the candidate portal).

  2. Client as independent controller. When Welocity discloses a candidate to a Client, the Client receives that data as a separate, independent controller and is responsible for its own Processing under its own privacy practices and lawful basis. Welocity and the Client are independent controllers, not joint controllers, and neither determines the purposes and means of the other's Processing.

  3. Moment of transfer. A candidate ceases to be solely Welocity's responsibility only when, and to the extent that, the Client exports or records that candidate's Personal Data in the Client's own systems following the Client's own interview or selection decision. Before that moment, responsibility for the in-platform record rests with Welocity; after it, the Client is responsible for its own copy.

  4. Welocity as processor (limited case). Welocity acts as a processor only where a Client instructs it to screen the Client's own applicants against the Client's own criteria, with no talent-pooling or cross-client matching of those applicants. The Article 28 terms in Annex 1 (Processor Annex) govern that Processing.

  5. Anonymized data. Welocity Processes anonymized and aggregated Platform Data for its own purposes; such data is not Personal Data.

3.2 Responsibility for Data-Subject Requests

For as long as candidate Personal Data is held within the platform, Welocity is responsible for responding to data-subject requests in respect of that data (including access, rectification, erasure, restriction, objection, and portability), and will action them directly without requiring Client permission. Where a Client has exported a copy of a candidate's data into its own systems, the Client is the controller of, and responsible for, that copy; Welocity may forward a request to the Client as a courtesy but is not responsible for the Client's copy. Each party will provide reasonable cooperation to the other in handling requests that touch both copies.

3.3 Client Use Window

A Client's right to access and use identifiable candidate Personal Data made available through the platform for a particular job requisition is limited to the active recruitment period for that requisition and, in any event, shall not exceed sixty (60) days from the date the candidate is first made available for that requisition (the "Client Use Window"), unless the Client has exported the candidate into its own systems following its own selection, in which case the Client's own retention rules apply to its copy. Within the platform, Welocity applies the retention rules in Article 11.

3.4 Multiple-Client Access and Duplicate Detection

Welocity may make a candidate's profile available to more than one Client where it has a lawful basis to do so, and the same CV may be considered for more than one opportunity. Duplicate checking applies only within the context of a specific job requisition (Job ID) unless the candidate has agreed to cross-requisition or cross-client duplicate detection, in which case Welocity documents the scope. No Client acquires exclusive rights over a candidate by virtue of a submission or upload.

3.5 Platform Intelligence and Anonymized Data

As controller, Welocity may analyze submitted data to recognize patterns, improve its AI algorithms, create industry insights and benchmarks, develop predictive models, and build talent pools, on a valid lawful basis (typically legitimate interests, subject to a balancing test, or consent where required). Welocity may retain anonymized or aggregated Platform Data indefinitely, provided it cannot be used to re-identify Data Subjects.

3.6 No Exclusivity; Candidate Freedom

No exclusive rights to any candidate are granted to any Client through submission to, or upload into, the platform. Candidates remain free to search and apply for opportunities through the platform, and no Client may assert that a candidate's in-platform profile is the Client's data while it is held within the platform. Welocity may proactively match candidates across its client base in compliance with Data Protection Laws.

3.7 Proprietary Rights

Welocity retains all rights, title, and interest in (a) the platform and underlying technology; (b) its algorithms, models, and AI systems; (c) anonymized, aggregated, and de-identified Platform Data and derived insights; and (d) all improvements and enhancements to the platform. No party "owns" Personal Data; the candidate is the data subject, and the parties' responsibilities are as set out in this Article. Welocity does not claim ownership of identifiable candidate Personal Data and processes it only on a lawful basis under Data Protection Laws.

3.8 Client Self-Service Uploads

Where a Client uploads a candidate's CV or details through self-service, the Client warrants that it had a lawful basis to share that data and gave the candidate any notice required of it. On ingestion, the data enters the Welocity talent pool and Welocity becomes the controller for all in-platform Processing, and will provide its own candidate-facing notice as required by Articles 13 and 14 GDPR. The Client remains the controller only of its own retained copy.

Article 4: Obligations of the Parties

4.1 Welocity's Obligations (as controller)

As controller of in-platform candidate data, Welocity shall:

  1. Process Personal Data only on a valid lawful basis under Data Protection Laws, and provide candidates with transparent information about the Processing (Articles 13–14 GDPR), including where data is obtained by sourcing rather than from the candidate directly;

  2. ensure that personnel authorized to Process Personal Data are bound by appropriate confidentiality obligations;

  3. implement and maintain the technical and organizational security measures set out in Article 6 and Schedule A, appropriate to the risk and consistent with Article 32 GDPR;

  4. engage Sub-processors only in accordance with Article 5;

  5. respond to data-subject requests for the in-platform record as set out in Article 3.2, and honour withdrawal of consent and objections;

  6. maintain a Record of Processing Activities (Article 30 GDPR) and carry out Data Protection Impact Assessments where required (Article 35 GDPR), including for the AI-assisted interview;

  7. make available, on reasonable request and under confidentiality, the information reasonably necessary to demonstrate compliance with this Agreement and Data Protection Laws; and

  8. where Welocity acts as a processor under Annex 1, comply with the Article 28 obligations set out there.

4.2 Welocity's Operational Discretion

Subject to the proviso below, Welocity retains discretion regarding:

(a) technical implementation methods;

(b) choice of Sub-processors and vendors;

(c) data-center locations and infrastructure;

(d) security measures and protocols;

(e) platform features and functionality;

(f) service improvements and updates. Welocity shall exercise such discretion in a manner that does not materially reduce the level of data protection required under this Agreement or Applicable Law.

4.3 Client's Obligations (as independent controller)

The Client shall:

(a) ensure it has a lawful basis for its own Processing of any candidate data it receives or uploads;

(b) for self-service uploads, warrant lawful basis and that it has given any notice required of it;

(c) use candidate data received from Welocity only to evaluate candidates for its own roles, and not for any incompatible purpose;

(d) not make onward transfers of that data without an appropriate lawful basis;

(e) provide its own privacy notice to candidates for its own Processing;

(f) comply with applicable Data Protection Laws; and

(g) not use the platform for any unlawful purpose.

Article 5: Sub-processors

5.1 General Authorization. The Controller provides a general written authorization for Welocity to engage Sub-processors to Process Personal Data in connection with the Services, subject to this Article.

5.2 List and Changes. A list of current Sub-processors is available to Controllers on request under appropriate confidentiality terms. Welocity will give the Controller prior notice of the addition or replacement of a Sub-processor (for example, by Platform notice or email) and a reasonable opportunity to object on reasonable data-protection grounds. If the parties cannot resolve a reasonable objection, the Controller may suspend or terminate the affected Services.

5.3 Flow-down. Welocity will impose on each Sub-processor data-protection obligations no less protective than those in this DPA, in particular those required by Article 28(4) GDPR.

5.4 Liability. Welocity remains responsible to the Controller for the performance by its Sub-processors of their data-protection obligations.

Article 6: Security Measures

6.1 Technical and Organizational Measures

Welocity implements and maintains technical and organizational security measures appropriate to the risk, consistent with Article 32 GDPR and the controls described in Schedule A, including:

  • Encryption of data at rest and in transit;

  • Access controls and authentication mechanisms;

  • Regular security assessments and updates;

  • Network security and monitoring; and

  • Documented incident-response procedures.

6.2 Service Availability

THE PLATFORM IS PROVIDED ON AN "AS AVAILABLE" BASIS. WELOCITY DOES NOT GUARANTEE UNINTERRUPTED SERVICE, ERROR-FREE OPERATION, OR ABSOLUTE SECURITY. NO SYSTEM IS COMPLETELY SECURE, AND CONTROLLERS ACKNOWLEDGE THIS INHERENT RISK. THIS DOES NOT REDUCE WELOCITY'S OBLIGATION TO MAINTAIN APPROPRIATE SECURITY MEASURES UNDER ARTICLE 6.1 AND APPLICABLE LAW.

Article 7: Data Subject Rights

7.1 Responsibilities

7.1.1 In-platform data. As controller of candidate data held within the platform, Welocity is responsible for responding to data-subject requests (access, rectification, erasure, restriction, portability, objection) in respect of that data, and for honouring withdrawal of consent and objections, as set out in Article 3.2. Welocity provides candidates with a clear means to make such requests (including via the candidate portal and privacy@welocity.ai).

7.1.2 Exported copies. Where a Client has exported candidate data into its own systems, the Client is responsible, as independent controller, for responding to requests concerning its own copy. Each party will reasonably cooperate with the other where a request affects both copies; Welocity may forward to the Client any request it receives that concerns the Client's copy.

7.1.3 Processor case. Where Welocity acts as a processor under Annex 1, it will not respond to a data-subject request except on the Client's documented instructions or as required by Applicable Law, and will assist the Client in responding, as set out in Annex 1.

7.2 Limitations

Data-subject rights do not apply to anonymized or aggregated data that cannot reasonably be re-identified

Article 8: Security Incidents

8.1 Incident Notification

In the event of a confirmed Security Incident affecting the Controller's Personal Data, Welocity shall notify the Controller without undue delay and, where feasible, within seventy-two (72) hours of becoming aware of it. Notifications will be provided by email or Platform notification and will contain, to the extent reasonably available, the nature and scope of the incident, the categories and approximate number of Data Subjects and records affected, the likely consequences, and the mitigation steps taken or proposed.

8.2 Incident Response

Welocity will take reasonable steps to investigate, contain, and mitigate Security Incidents, and will cooperate with and provide reasonable assistance to the Controller in any regulatory notifications, mitigation, and remediation. The Controller remains responsible for its own incident-response and regulatory-notification obligations as controller.

Article 9: Liability and Indemnification

9.1 Limitation of Liability

To the maximum extent permitted by law:

  1. Welocity's total aggregate liability under this Agreement shall not exceed the fees paid by the Controller in the three (3) months preceding the event giving rise to the claim;

  2. Welocity shall not be liable for indirect, consequential, special, incidental, or punitive damages;

  3. Welocity shall not be liable for regulatory fines or penalties imposed on the Controller as a result of the Controller's own acts or omissions; and

  4. these limitations apply regardless of the theory of liability.

Nothing in this Agreement excludes or limits either party's liability where it cannot be excluded or limited under Applicable Law, including a party's liability to Data Subjects under Article 82 GDPR, or liability for fraud, wilful misconduct, or gross negligence.

9.2 Controller Indemnification

The Controller shall defend, indemnify, and hold harmless Welocity from third-party claims, damages, losses, and expenses (including reasonable attorneys' fees) arising from (a) the Controller's use of the Platform; (b) the Controller's violation of law; (c) the Controller's breach of this Agreement; (d) claims by Data Subjects to the extent caused by the Controller's acts or omissions; and (e) the Controller's instructions, except to the extent such claims arise from Welocity's own breach of this Agreement or Data Protection Laws.

9.3 Risk Acknowledgment

The limitations of liability reflect the allocation of risk between the parties and are a fundamental element of the basis of the bargain. Welocity would not provide the Services without these limitations

Article 10: Audit and Compliance

10.1 Compliance Documentation and Audits

Welocity shall make available to the Controller, on reasonable written request and subject to confidentiality undertakings, the information and relevant third-party audit reports or certifications (for example, SOC 2 or ISO/IEC 27001) reasonably necessary to demonstrate compliance with this DPA. Document-based remote review is the default means of audit. Where such documentation is insufficient to demonstrate compliance, or where required by a competent supervisory authority or by Applicable Law, the Controller (or a mandated independent auditor bound by confidentiality) may conduct an audit on reasonable prior notice, no more than once per year (save where required by a supervisory authority or following a Security Incident), during business hours, and in a manner that does not unreasonably disrupt Welocity's operations.

10.2 Compliance Costs

Extraordinary compliance assistance beyond the provision of standard documentation may be subject to Welocity's reasonable professional-services fees, agreed in advance.

Article 11: Data Retention and Deletion

11.1 Retention Periods
  1. Active recruitment data: retained for the duration of the recruitment process.

  2. Candidate profiles: as controller, Welocity retains identifiable candidate Personal Data on a valid lawful basis (typically legitimate interests for talent-pooling and re-engagement, subject to a balancing test, or consent where required), and only for as long as necessary for the notified purposes or as required/permitted by Applicable Law. Where no lawful basis applies, Welocity deletes or irreversibly anonymizes the data. Candidates may withdraw consent or object at any time.

  3. Platform optimization data: anonymized or aggregated data derived from Personal Data may be retained indefinitely, provided it cannot be used to re-identify Data Subjects.

  4. Audit logs: retained for a minimum of 24 months or as required by Applicable Law. (d) Audit logs: Retained for a minimum of 24 months or as required by Applicable Law.

11.2 Termination Effects

Upon termination of a Client's use of the Services: (a) the Client's access ceases immediately; (b) the Client remains the independent controller of any candidate data it has exported into its own systems and is responsible for deleting or retaining its own copy under Applicable Law; (c) within the platform, candidate data continues to be governed by Welocity as controller under the retention rules in Article 11.1; (d) anonymized Platform Data may be retained by Welocity in accordance with Article 11.1(c); and (e) where Welocity acted as a processor under Annex 1, it will delete or return the applicable Personal Data at the Client's choice, save where retention is required by Applicable Law.

Article 12: Cross-Border Transfers

12.1 General. Welocity and its Sub-processors may Process Personal Data in India and other countries. Welocity transfers Personal Data only where a lawful transfer mechanism under Data Protection Laws is in place.

12.2 Transfer mechanism. Where Personal Data originating in the EEA, the United Kingdom, or Switzerland is transferred to a country that has not received an adequacy decision, including India, which as at the date of this Agreement is not the subject of an EU adequacy decision: the Standard Contractual Clauses, together with the UK Addendum and Swiss amendments as applicable, are incorporated by reference and apply to that transfer. The applicable module is used for the relevant relationship: Module One (controller-to-controller) for disclosures between Welocity and Clients as independent controllers, and Module Two (controller-to-processor) where Welocity acts as a processor under Annex 1 or engages a Sub-processor. Welocity will implement supplementary technical and organizational measures where necessary to ensure an essentially equivalent level of protection.

12.3 Conflict and onward transfers. In the event of any conflict between the SCCs and this DPA in respect of a restricted transfer, the SCCs prevail. Welocity will ensure that onward transfers to Sub-processors are subject to appropriate safeguards consistent with this Article.

Article 13: General Provisions

13.1 Governing Law. This Agreement is governed by the laws of India, and the courts of Bangalore, Karnataka, India shall have exclusive jurisdiction, without prejudice to any mandatory rights of Data Subjects or to the terms of the SCCs (which are governed as stated therein).

13.2 Amendments. Welocity may amend this Agreement on at least fifteen (15) days' prior notice to Controllers through the Platform or by email. Continued use of the Services after the effective date constitutes acceptance. Material changes that affect Controller rights under Data Protection Laws are subject to reasonable notice and, where required, Controller consent.

13.3 Severability. If any provision is held invalid or unenforceable, the remaining provisions continue in full force and effect.

13.4 Entire Agreement. This Agreement, together with the Principal Agreement and Privacy Policy, constitutes the entire agreement regarding data processing.

13.5 No Third-Party Beneficiaries. This Agreement does not create third-party beneficiary rights, except as expressly provided for Data Subjects under Applicable Law or the SCCs.

13.6 Force Majeure. Neither party is liable for failures or delays due to causes beyond its reasonable control.

13.7 Survival. Provisions relating to data rights, liability, confidentiality, transfers, and any others that by their nature should survive, survive termination of this Agreement.

Article 14: Contact Information

NetConnect Private Limited, operating as Welocity™. Registered office: WeWork Salarpuria Symbiosis, Bannerghatta Main Road, Arekere, Bengaluru, Karnataka 560076, India.

Data-protection inquiries: privacy@welocity.ai

Data Protection Officer: dpo@welocity.ai

Legal notices: legal@welocity.ai

EU Representative (GDPR Article 27): an EU-based representative is being appointed as the contact point for individuals in the European Economic Area and supervisory authorities; the current details are published at www.welocity.ai/legal. Until then, EEA individuals may contact privacy@welocity.ai or dpo@welocity.ai.

ACCEPTANCE OF TERMS

By using the Welocity platform, you acknowledge that you have read, understood, and agree to be bound by this Data Processing Agreement. This Agreement is effective upon your use of the Platform and supersedes previous versions. If you do not agree, you must not use the Platform.

Schedule A: Technical and Organizational Measures

Encryption: AES-256 for data at rest; TLS 1.3 for data in transit.

Access management: multi-factor authentication and role-based access control.

Network security: firewalls, intrusion detection, and DDoS protection.

Monitoring: security monitoring and automated threat detection.

Physical security: secure data centers with restricted access.

Backup: regular automated backups with geographic redundancy.

Incident response: documented procedures and regular drills.

Security measures may evolve with technology. Welocity may modify controls provided that the level of protection is not materially reduced.

Schedule B: Data Processing Details

Processing Activities

  • Collection via web forms, APIs, and file uploads;

  • Storage in cloud infrastructure;

  • AI-assisted analysis and scoring;

  • Duplicate detection per job requisition;

  • Interview processing;

  • Cross-client talent matching, only with candidate consent or another lawful basis;

  • Analytics and reporting; and

  • Platform improvement and optimization.

Data Flow

Candidate enters the platform (direct application, Welocity sourcing, or Client self-service upload) → Welocity Processes as controller (profile, Octo interview, assessment, matching) → Welocity discloses a shortlist to a Client, which then acts as independent controller → within the platform, identifiable candidate data is governed by the retention rules in Article 11; talent-pool building and cross-client matching proceed on Welocity's lawful basis. A Client's separate copy, once exported following its own selection, is governed by the Client's own retention rules.

Schedule C: Sub-processors

Welocity engages Sub-processors in the categories below to deliver the Services. The specific identity of each Sub-processor is confidential and is made available to Controllers on request under appropriate confidentiality terms. Controllers receive prior notice of changes and may object in accordance with Article 5.

Where a Sub-processor Processes Personal Data outside its country of origin, the transfer is governed by the mechanism shown above and by Article 12 of this DPA.

Annex 1: Processor Annex (Article 28 GDPR)

A1.1 Instructions

Welocity will Process the applicable Personal Data only on the Client's documented instructions, including as to transfers, unless required to do otherwise by Applicable Law (in which case Welocity will inform the Client unless legally prohibited). The Client is the controller and is responsible for the lawfulness of its instructions.

A1.2 Subject matter and details

Subject matter: screening of the Client's applicants. Duration: the term of the instruction. Nature and purpose: CV parsing, assessment, and interview processing for the Client's own roles. Data subjects: the Client's applicants. Data categories: identification, professional, and assessment data, and special-category data only where the Client has a lawful basis and instructs accordingly.

A1.3 Article 28 obligations

  1. confidentiality: persons authorized to Process are bound by confidentiality;

  2. security: the measures in Article 6 and Schedule A apply (Article 32);

  3. sub-processors: engaged only under the general authorization and flow-down in Article 5;

  4. data-subject requests: Welocity assists the Client by appropriate technical and organizational measures, and does not respond directly except on the Client's instruction or as required by law;

  5. assistance: Welocity assists the Client with its Article 32–36 obligations (security, breach notification, DPIAs, prior consultation), taking into account the nature of Processing and information available;

  6. return/deletion: at the Client's choice, Welocity deletes or returns the applicable Personal Data at the end of the Processor Processing, save where retention is required by Applicable Law; and

  7. audit: Welocity makes available the information necessary to demonstrate compliance and allows for and contributes to audits in accordance with Article 10.

A1.4 Breach notification

Welocity notifies the Client without undue delay after becoming aware of a personal-data breach affecting the applicable Personal Data, with the information the Client reasonably needs to meet its own obligations.

Last updated: June 2026 • © 2026 NetConnect Private Limited. All rights reserved. • Welocity™ is a trademark of NetConnect Private Limited.

Questions about this document? Write to privacy@welocity.ai or dpo@welocity.ai. Other policies: AI Ethics · Email Policy · Cookies Policy · Privacy Policy · Terms of Service.
Home›Legal›Cookies Policy
Legal · Cookies Policy

Cookie Policy

What cookies and similar technologies we use, why we use them, and how to control them.

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What are cookies?Types of cookies we useLegal basis for using cookiesYour cookie choicesOther tracking technologiesSpecific regional requirementsCookie listUpdates to this policyChildren's privacyCross-border data transfersCookie retention periodsImpact of refusing cookiesQuestions and contact

Last updated: 01/06/2025

We are Netconnect Global Pvt Ltd (operating as "welocity.ai", "we", "us", "our") – a software provider offering AI-powered video interview and recruitment intelligence solutions. This Cookie Policy describes what information we collect through cookies and similar technologies, how we use it, and why we sometimes need to store these cookies.

Cookies help us improve the functionality and personalization of our websites, Platform, and online services ("Website"). By using our Websites, you agree that we may store and access cookies and data about you as explained in this policy.

What are cookies?

A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device to remember information about you, such as your language preference, login information, or session data. We set those cookies and call them first-party cookies.

We also use third-party cookies (from a domain other than the domain of the website you are visiting) which can be used for analytics, functionality, and advertising purposes.

Over 90% of websites use cookies. You can find out more at cookiesandyou.com.

Types of cookies we use

Essential Cookies

Always Active

These cookies are necessary for the Website to function and cannot be switched off. They are usually set in response to actions you take, such as:

  • Setting your privacy preferences
  • Logging in to your account
  • Filling in forms
  • Security and authentication
  • Load balancing and session management

Performance/Analytics Cookies

Optional

These cookies help us understand how visitors interact with our Website by collecting and reporting information anonymously. We use:

  • Google Analytics 4 - Website traffic analysis
  • Microsoft Clarity - User behavior analytics
  • Heap Analytics - Product analytics
  • Mixpanel - User engagement tracking

Functionality Cookies

Optional

These cookies enable enhanced functionality and personalization:

  • Remember your preferences (language, region, username)
  • Provide personalized content
  • Remember settings for video interviews
  • Chat support features (Intercom, Zendesk)

Marketing/Advertising Cookies

Optional

These cookies track visitors across websites to display relevant ads:

  • Google Ads - Retargeting and conversion tracking
  • LinkedIn Insight Tag - B2B marketing and analytics
  • Facebook Pixel - Social media advertising
  • HubSpot - Marketing automation and tracking
  • Segment - Customer data platform

Third-party cookies

Third-party cookies include those set by:

Analytics Partners

  • Google Analytics - Traffic and behavior analysis
  • Hotjar - Heatmaps and session recordings
  • FullStory - Digital experience analytics
  • Amplitude - Product analytics

Marketing Partners

  • Google Marketing Platform - Advertising and remarketing
  • LinkedIn Marketing Solutions - Professional targeting
  • Meta Business Suite - Facebook and Instagram advertising
  • Twitter Ads - Social media marketing
  • Microsoft Advertising - Bing ads and remarketing

Functional Services

  • YouTube - Embedded video content
  • Vimeo - Video hosting for interviews
  • Calendly - Appointment scheduling
  • DocuSign - Electronic signatures
  • Stripe - Payment processing

Cookies specific to our AI platform

Our AI-powered video interview platform uses additional cookies for:

Interview Session Cookies

  • Maintain interview session integrity
  • Save progress during multi-part interviews
  • Store temporary video upload tokens
  • Manage real-time connection quality

AI Processing Cookies

  • Queue management for AI analysis
  • Processing status tracking
  • Result caching for performance
  • Error recovery and retry mechanisms

Legal basis for using cookies

We use cookies based on:

Strictly Necessary (No consent required)

Essential cookies required for basic website operation and security

Consent-Based

All optional cookies (analytics, functionality, marketing) require your explicit consent

Legitimate Interest

Limited analytics for security and fraud prevention (where legally permitted)

Your cookie choices

How to manage cookies

You have several options to control cookies:

  1. Cookie Banner/Preference Center
  • Click "Cookie Settings" on any page
  • Customize your preferences by category
  • Update preferences anytime via the settings icon
  1. Browser Settings
  • Block all cookies (may affect functionality)
  • Delete existing cookies
  • Set preferences for specific websites
  • Use private/incognito browsing mode
  1. Third-Party Opt-Outs
  • Google: ads.google.com/settings
  • Facebook: facebook.com/ads/preferences
  • LinkedIn: linkedin.com/psettings/advertising
  • General: optout.networkadvertising.org
  1. Do Not Track We respect Do Not Track browser signals where legally required

Mobile app cookies

If you use our mobile applications, we use similar technologies:

  • Mobile advertising IDs (IDFA/AAID)
  • App analytics (Firebase, AppCenter)
  • Push notification tokens

Manage these through your device settings.

Other tracking technologies

Web Beacons/Pixels

Tiny graphics (1x1 pixel) embedded in emails and web pages to:

  • Track email opens and clicks
  • Measure campaign effectiveness
  • Understand user engagement
  • Detect fraud and security issues

Local Storage

Browser storage for:

  • User preferences
  • Session data
  • Offline functionality
  • Performance optimization

Fingerprinting

We do NOT use device fingerprinting for tracking purposes.

Specific regional requirements

European Union (GDPR)

  • Explicit consent required before setting optional cookies
  • Granular control over cookie categories
  • Right to withdraw consent anytime
  • Cookies expire within 13 months maximum

California (CCPA/CPRA)

  • Right to opt-out of "sale" of personal information
  • We don't sell data, but third-party cookies may constitute "sharing"
  • Universal opt-out signals honored (Global Privacy Control)

Other US States

Compliance with state-specific requirements for:

  • Colorado, Connecticut, Utah, Virginia
  • Nevada online privacy laws
  • State-specific opt-out rights

Cookie list

For a detailed list of all cookies we use, including:

  • Cookie name and provider
  • Purpose and description
  • Type and category
  • Duration/expiry
  • Data collected

Visit: https://welocity.ai/cookie-list

Updates to this policy

We may update this Cookie Policy periodically to reflect:

  • Changes in cookies we use
  • New legal requirements
  • Technology updates
  • Business changes

Check the "Last updated" date for the latest version.

Children's privacy

Our services are not intended for individuals under 18. We do not knowingly use cookies to track children.

Cross-border data transfers

Cookies may result in data transfer to countries including:

  • United States (primary servers)
  • European Union (EU users)
  • Other countries where our providers operate

We ensure appropriate safeguards for international transfers.

Cookie retention periods

Cookie Type Retention Period
Session cookies Until browser closed
Authentication 30 days
Preferences 1 year
Analytics 14 months
Marketing 90 days
Security 6 months

Impact of refusing cookies

If you refuse cookies:

Essential cookies (cannot refuse)

  • Website remains functional
  • Security features active

Optional cookies (if refused)

  • ❌ Personalization features limited
  • ❌ Cannot save preferences
  • ❌ Analytics not collected
  • ❌ Targeted ads not shown
  • ✅ Website still accessible
  • ✅ Core features available

Questions and contact

Privacy Team

Email: privacy@welocity.ai

Mail: Netconnect Global Pvt Ltd

Attn: Privacy Team 415 Mission Street San Francisco, CA 94105 United States

Data Protection Officer

Email: dpo@welocity.ai

EU/UK Representative

[To be appointed if required]

[Contact details]

Additional resources

  • Main Privacy Policy: https://welocity.ai/privacy
  • Cookie Settings: Available on every page footer
  • Learn About Cookies: https://cookiesandyou.com
  • Browser Privacy:
  • Google Chrome Privacy
  • Mozilla Firefox Privacy
  • Microsoft Edge Privacy
  • Apple Safari Privacy

Effective Date: 01/06/2025

Version: 1.0

Classification: Public

Questions about this document? Write to privacy@welocity.ai or dpo@welocity.ai. Other policies: AI Ethics · Email Policy · DPA · Privacy Policy · Terms of Service.
Home›Legal›Privacy Policy
Legal · Privacy Policy

Privacy Policy

How we collect, use, share and protect personal data across the Welocity platform.

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Effective Date: November 1, 2025Version: 1.0I. IntroductionII. Information We CollectIII. How We Use Your InformationIV. How We Share InformationV. Data SecurityVI. Data RetentionVII. Your RightsVIII. AI and Automated Decision-MakingIX. Children's Privacy:X. Do Not Sell or Share:XI. Updates to This Policy:XII. Contact Us

Effective Date: November 1, 2025

Version: 1.0

I. Introduction

This Privacy Policy applies to personal information Welocity.ai (operated by NetConnect Private Limited) ("Welocity", "we", "our", "us") collects and uses about individuals who interact with us, including:

  • Visitors to our website (www.welocity.ai) and platform

  • Job candidates who use our AI-powered talent delivery services

  • Enterprise clients and their representatives

  • Individuals who register for our events, demos, or marketing communications.

Legal Basis and Compliance:

Welocity processes personal data in accordance with the Digital Personal Data Protection Act, 2023 (India), the EU General Data Protection Regulation (GDPR), the UK GDPR, and applicable U.S. state privacy laws, including the California Consumer Privacy Act (CCPA/CPRA), where relevant.

Data Fiduciary/Controller Role:

For candidate data, Welocity acts as a Data Processor on behalf of enterprise clients (the Data Fiduciaries/Controllers). For client contact data and platform usage data, Welocity acts as the Data Fiduciary/Controller. Welocity is committed to the principles of lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, and accountability under applicable data protection laws.

A. Overview

We're committed to protecting your privacy and handling your data transparently. This policy describes:

  • What information we collect

  • How we use and protect it

  • Your rights regarding your personal data

  • How to contact us with questions

B. About Welocity

Welocity.ai is an AI-native talent delivery platform that revolutionizes hiring through our "Uber of talent" model. Our platform features Octo, an AI assistant that conducts video interviews in 25+ languages, delivering pre-vetted candidates to enterprises in 7-12 days versus the industry standard of 45-60 days.

C. Scope Limitations

This Privacy Policy does not apply to:

Candidate data processed on behalf of our clients: When you apply for positions through our platform with our enterprise clients, your data is governed by our contractual agreements with those clients. For questions about how a specific employer handles your application data, please contact them directly.

Our own recruitment: If you apply to work at Welocity directly, this is covered by our separate applicant privacy notice.

In cases where Welocity acts as a Data Processor, we process data strictly as per the client's documented instructions and under a binding Data Processing Agreement (DPA).

II. Information We Collect

A. Information You Provide

For Candidates:

  • Identity Information: Name, email, phone number, address

  • Professional Information: Resume/CV, work history, education, skills, certifications

  • Interview Data: Video recordings, audio recordings, responses to interview questions

  • Assessment Results: Technical assessments, personality assessments, language proficiency

  • Communication Records: Messages, emails, chat transcripts with our support team.

  • Device and Usage Data: IP address, browser type, login timestamps, location (if permitted), and interactions with our platform.

  • Special Category Data: Where required or voluntarily provided (e.g., gender, disability, ethnicity), this data will be processed only with explicit consent and for lawful diversity or compliance purposes.

For Enterprise Clients:

  • Business Contact Information: Name, title, company, email, phone

  • Account Information: Login credentials, preferences, usage data

  • Payment Information: For success-based fees (10-16% of annual compensation)

Automatically Collected Data: When you use our platform, we collect technical data such as IP address, browser type, device identifiers, location data (if enabled), and user interaction logs for security, analytics, and improvement.

Consent Metadata: We maintain records of your consent choices, timestamps, IP addresses, and duration preferences to demonstrate compliance with applicable laws.

We do not collect more personal data than is necessary for the purposes identified in this Policy.

III. How We Use Your Information

Welocity processes your information only for specific and lawful purposes. The lawful bases include consent, contractual necessity, legitimate interests, and legal obligation, as applicable.

A. For Candidates
  • Talent Matching: Using AI to match your profile with suitable positions

  • Interview Processing: Conducting and analyzing video interviews through Octo

  • Skills Validation: Assessing technical and soft skills

IV. How We Share Information

A. With Enterprise Clients

We share candidate profiles and assessment results with clients for positions you've applied to or been matched with. Candidate data is shared only with authorized client users under secure login access. Clients are responsible for handling such data in compliance with applicable laws.

B. With Service Providers
  • Technology Partners: Cloud hosting (AWS/Azure), video processing, AI/ML services

  • Payment Processors: Stripe, Razorpay for processing success fees.

    All service providers are contractually required to implement equivalent data protection, confidentiality, and security measures as mandated under the DPDP and GDPR.

C. International Transfers

Your personal data may be transferred to data centers and service providers located outside your home country, including the European Union, the United States, or Singapore. Such transfers occur under Standard Contractual Clauses (SCCs) or other legally recognized safeguards ensuring an adequate level of protection.

V. Data Security

We implement industry-standard security measures including:

  • Encryption in transit and at rest

  • Access controls and authentication

  • Regular security assessments and audits

  • Incident response procedures

  • Employee training on data protection

In the event of a confirmed personal data breach likely to result in harm, Welocity will notify the relevant Data Protection Authority and affected individuals in accordance with applicable law. Welocity periodically reviews and updates security policies to maintain compliance.

VI. Data Retention

Candidate Data:

  • Active applications: Duration of hiring process plus 12 months

  • Talent pool (with consent): Up to 2 years, renewable with consent

  • Client Data: Duration of business relationship plus 5 years for legal/tax purposes

  • Interview Recordings: 90 days after hiring decision, unless longer retention agreed with client.

We retain data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Upon expiry, data is securely deleted or irreversibly anonymized. Under the DPDP Act, personal data will be deleted upon withdrawal of consent or when its purpose has been fulfilled, unless retention is required for legal or regulatory obligations.

VII. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Delete your data (subject to legal obligations)

  • Port your data to another service

  • Object to certain processing

  • Withdraw consent where processing is consent-based

  • Opt-out of marketing communications

  • Right to Nominate: Under India's DPDP Act, you may nominate another individual to exercise your rights in the event of death or incapacity.

How to Exercise Your Rights

Email: privacy@welocity.ai

Form: www.welocity.ai/privacy-requests

We will respond within 30 days or as required by applicable law.

VIII. AI and Automated Decision-Making

Transparency About Octo AI Interviews

  • How It Works: Octo conducts structured video interviews, analyzing responses for relevant skills and competencies

  • Human Oversight: All AI assessments are reviewable by human recruiters

  • Your Rights: You can request human review of any automated decisions

  • No Discrimination: Our AI is regularly audited for bias and fairness.

  • We will not make any decisions that produce legal or similarly significant effects on you solely based on automated processing without your explicit consent, as required by Article 22 of the GDPR and equivalent provisions under the DPDP Act.

IX. Children's Privacy:

Welocity does not knowingly collect or process personal data from individuals under the age of 18. If we learn that such data has been collected without proper consent, we will promptly delete it. Parents or guardians who believe their child has provided personal data may contact us for prompt deletion.

X. Do Not Sell or Share:

Welocity does not sell or share personal data as defined under the California Consumer Privacy Act (CCPA/CPRA). U.S. residents may submit "Do Not Sell or Share" requests by emailing privacy@welocity.ai. We do not sell or share personal data for monetary or cross-context behavioral advertising purposes.

XI. Updates to This Policy:

Any material changes to this Policy will be communicated via email or platform notice at least 15 days before the effective date. The most current version of this Policy will always be available on www.welocity.ai. Older versions may be archived for compliance verification.

XII. Contact Us

NetConnect Private Limited

Operating as Welocity.ai

Email: privacy@welocity.ai

Data Protection Officer

Email: dpo@welocity.ai

Questions?

We're committed to transparency. If you have any questions about how we handle your data, please contact our privacy team at privacy@welocity.ai.

Last Updated: November 2, 2025

Version: 1.0

Questions about this document? Write to privacy@welocity.ai or dpo@welocity.ai. Other policies: AI Ethics · Email Policy · DPA · Cookies Policy · Terms of Service.
Home›Legal›Terms of Service
Legal · Terms of Service

Welocity.ai Terms of Use

The terms that govern access to and use of Welocity.ai.

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Effective Date: November 2, 2025Version: 2.0THIS AGREEMENT CONTAINS AN ARBITRATION AGREEMENT AND CLASS…1. Acceptable Use2. User Obligations and Responsibilities4. Intellectual Property Rights5. Privacy and Data Protection6. AI-Powered Services Disclaimer7. Arbitration8. Class Action Waiver9. Age Requirements10. Warranty Disclaimers11. Limitation of Liability12. Account Termination and Breach13. Third-Party Links and Services14. Governing Law and Jurisdiction15. General Provisions16. Contact Information

Effective Date: November 2, 2025

Version: 2.0

These Terms of Use ("Terms") form a legally binding agreement between you and NetConnect Private Limited, operating as Welocity.ai ("Welocity", "we", "us", or "our"), governing your access to and use of the Site and Services (including all subdomains). By accessing or using the Site or Services, including submitting candidate profiles, applications, or other materials, you agree to be bound by these Terms and by our Privacy Policy and Data Processing Agreement available at www.welocity.ai/legal. If you do not agree, please do not use the Site or Services.

By using the Services you also agree to comply with all applicable laws and platform rules. We may update these Terms from time to time; posting revised Terms on the Site constitutes notice. Continued use of the Site or Services after notice of changes constitutes acceptance of the updated Terms.

THIS AGREEMENT CONTAINS AN ARBITRATION AGREEMENT AND CLASS ACTION WAIVER THAT WAIVE YOUR RIGHT TO A COURT HEARING OR JURY TRIAL OR TO PARTICIPATE IN A CLASS ACTION. ARBITRATION IS MANDATORY AND IS THE EXCLUSIVE REMEDY FOR ANY AND ALL DISPUTES UNLESS SPECIFIED BELOW OR IF YOU OPT-OUT.

To opt out of arbitration, notify us in writing at legal@welocity.ai within thirty (30) days of your first use of the Site or Services. Include your name, email, and a statement that you wish to opt out.

1. Acceptable Use

You may use the Site and Services to:

  1. Learn about Welocity, our AI-powered recruitment platform, and services;
  2. Submit job applications and candidate profiles;
  3. Participate in AI-powered video interviews through Octo;
  4. Post job requisitions and review candidate assessments (for authorized recruiters);
  5. Request information about our products and services.

You shall NOT (and shall not assist any third party to):

  • f. Decompile, disassemble, reverse engineer, or attempt to derive source code from the Site or Services;
  • g. Distribute, sublicense, or allow third-party use of the Site or Services without authorization;
  • h. Modify or create derivative works of the Site or Services;
  • i. Upload or transmit content that infringes any third-party rights
  • j. Use the Site or Services for any unlawful, fraudulent, or harmful purpose;
  • k. Transmit viruses, malware, or other malicious code;
  • l. Scrape, harvest, or collect data from the Site or Services;
  • m. Circumvent duplicate detection mechanisms or submit false information Submit inaccurate or misleading information, or misuse any duplicate detection or AI-matching functionality;
  • n. Use automated scraping/crawling tools except where expressly authorized in writing by Welocity.
  • o. Interfere with or disrupt the Site, Services, or servers;
  • p. You must not use the Services to train or develop competing AI systems or recruitment technologies
  • q. Violate any applicable laws or regulations.
  • r. Breach of any acceptable-use rule may result in immediate suspension or termination and civil or criminal liability.

2. User Obligations and Responsibilities

IMPORTANT: By using our Services, you acknowledge and agree to the following data handling practices:

3.1. Candidate Profile Rights

(a) 60-Day Asset Conversion: Candidate Data Access & Retention: Candidate profiles submitted to a client's requisition will be available to that client for up to sixty (60) days from first submission for that job. After the 60-day period, Welocity may retain anonymized data or retain identifiable data only with explicit candidate consent for the purposes of improving the Platform, talent pooling, and candidate re-engagement. All processing of candidate personal data will be conducted in accordance with our Privacy Policy and DPA and applicable law

(b) Multiple Client Access: The same candidate profile may be presented to multiple clients. No exclusive rights are granted to any single employer.

(c) Duplicate Detection: Duplicate checking applies ONLY within specific job requisitions (Job IDs). The same CV submitted to different jobs will be processed independently.

3.2 Platform Intelligence

Welocity may process aggregated or anonymized data to improve algorithms, platform performance and for analytics. Identifiable personal data will only be used for cross-client talent matching, retention beyond 60 days, or commercial reuse where the candidate has given explicit consent or where permitted by law.

4. Intellectual Property Rights

Unless otherwise stated, Welocity and/or its licensors own all intellectual property rights in the Site, Services, and all materials generated from the Platform. Users retain ownership of the content they upload (e.g., resumes, job descriptions). By submitting content you grant Welocity a worldwide, non-exclusive, royalty-free license to use, copy, modify, transmit and display that content solely for purposes of providing the Services.

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable right license to access and use the Site and Services for for legitimate business or recruitment-related purposes.permitted purposes.

All trademarks, service marks, logos, and trade names displayed on the Site are proprietary to Welocity or their respective owners. Nothing in these Terms grants you any right to use such marks.

5. Privacy and Data Protection

Your use of the Site and Services is subject to our Privacy Policy and Data Processing Agreement (DPA) , available at www.welocity.ai/legal which detail how personal data is collected, used, and safeguarded.. By using our Services, you consent to the collection, processing, and use of your data as described in these documents.

6. AI-Powered Services Disclaimer

Your use of the Site and Services is subject to our Privacy Policy and Data Processing Agreement (DPA) , available at www.welocity.ai/legal which detail how personal data is collected, used, and safeguarded.. By using our Services, you consent to the collection, processing, and use of your data as described in these documents.

7. Arbitration

PLEASE READ THIS SECTION CAREFULLY – IT MAY SIGNIFICANTLY AFFECT YOUR LEGAL RIGHTS.

Any dispute arising out of or relating to these Terms or your use of the Site or Services shall be resolved exclusively through binding arbitration in accordance with the Arbitration and Conciliation Act, 2015 of India. The arbitration shall be conducted in Bangalore, Karnataka, India, and the proceedings shall be in English.

The arbitrator's award shall be final and binding, and judgment may be entered upon it in any court of competent jurisdiction. Each party shall bear its own costs and attorneys' fees. Arbitrator's fees and administrative costs will be shared equally unless the award provides otherwise.

To opt out of arbitration, you must notify us in writing at legal@welocity.ai within thirty (30) days of first using the Site or Services.

8. Class Action Waiver

TO THE MAXIMUM EXTENT PERMITTED BY LAW, YOU WAIVE ANY RIGHT TO BRING OR PARTICIPATE IN ANY CLASS ACTION, COLLECTIVE ACTION, OR REPRESENTATIVE PROCEEDING AGAINST WELOCITY. ALL CLAIMS MUST BE BROUGHT IN YOUR INDIVIDUAL CAPACITY.THIS WAIVER DOESNOT RESTRICT YOU FROM FILING A COMPLAINT with government/ regulatory authority OR participating in Government investigation.

9. Age Requirements

You must be at least 18 years old or the age of majority in your jurisdiction to use the Site or Services. By using our Services, you represent that you meet this age requirement.

10. Warranty Disclaimers

THE SITE AND SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, WELOCITY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WE DO NOT WARRANT THAT THE SITE OR SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE FROM VIRUSES OR OTHER HARMFUL COMPONENTS. WE DO NOT GUARANTEE ANY SPECIFIC RESULTS FROM USE OF THE SERVICES.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL WELOCITY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING FROM YOUR USE OF THE SITE OR SERVICES.

OUR TOTAL LIABILITY TO YOU FOR ALL CLAIMS SHALL NOT EXCEED THE GREATER OF: (A) THE AMOUNT PAID BY YOU TO US IN THE THREE (3) MONTHS PRECEDING THE CLAIM; OR (B) ONE HUNDRED US DOLLARS (USD $100).

These limitations apply regardless of the theory of liability and even if we have been advised of the possibility of such damages.

12. Account Termination and Breach

We reserve the right to suspend or terminate your access to the Site and Services at any time, with or without cause or notice, including for breach of these Terms. Upon termination:

(a) Your right to use the Site and Services immediately ceases;

(b) We may delete your account and associated data;

(c) Data converted to Welocity assets remains our property;

(d) Provisions that by their nature should survive termination shall remain in effect.

13. Third-Party Links and Services

The Site may contain links to third-party websites or services. Welocity does not control and is We are not responsible for the third party content, accuracy, or practices of such third parties. Your use of third-party services is at your own risk. Inclusion of third-party links does not imply endorsement. Review third-party terms and privacy policies before use.

14. Governing Law and Jurisdiction

The Site may contain links to third-party websites or services. Welocity does not control and is We are not responsible for the third party content, accuracy, or practices of such third parties. Your use of third-party services is at your own risk. Inclusion of third-party links does not imply endorsement. Review third-party terms and privacy policies before use.

15. General Provisions

15.1 Entire Agreement

These Terms, together with our Privacy Policy and Data Processing Agreement, constitute the entire agreement between you and Welocity regarding your use of the Site and Services.

15.2 Severability

If any provision of these Terms is found invalid or unenforceable, the remaining provisions shall continue in full force and effect.

15.3 Waiver

No waiver of any term shall be deemed a further or continuing waiver of such term or any other term.

15.4 Assignment

You may not assign or transfer these Terms without our prior written consent. We may assign our rights and obligations without restriction.

15.5 Force Majeure

We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control., including natural disasters, power outages, cyberattacks, labour disputes, pandemics, or governmental actions.

15.6 Notices

All notices shall be sent in writing to legal@welocity.ai with a copy to the registered address of NetConnect Private Limited, Bangalore, India.

16. Contact Information

NetConnect Private Limited

Operating as Welocity™

CIN: U32202KA1997PTC021881

Email: legal@welocity.ai

Website: www.welocity.ai

Address: Bangalore, Karnataka, India

BY USING THE WELOCITY SITE OR SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS OF USE.

Last Updated: November 2, 2025

Questions about this document? Write to privacy@welocity.ai or dpo@welocity.ai. Other policies: AI Ethics · Email Policy · DPA · Cookies Policy · Privacy Policy.
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